In recent times, collaborative working tools have become more and more popular, as workforces look for new ways to revolutionise how staff carry out their jobs. Such tools have widespread advantages, including an increase in communication and productivity, a more flexible work environment, the ability to seamlessly manage and track tasks, and the secure sharing of documents.
However, with the introduction of any new workplace software, management may have concerns over security, particularly regarding web-based threats, potential data breaches and application-layer vulnerabilities. For these reasons, security threats remain a primary reason as to why many company decision-makers are cautious.
We discuss several ways in which businesses can overcome these concerns and safely use cloud collaboration software to enhance workplace security.
Restrictive access and full audit trail
Within the workplace, managers often have valid concerns regarding which employees are able to access sensitive company data.
Secure collaboration software does, however, adequately address these trepidations, by allowing managers to grant tool access to only specific people or teams, as well as creating stringent controls over which information can be viewed and by whom. Alerts can also be set up to notify the relevant people when an unauthorised access attempt is made, including the ability to block access in the case of an attempted breach. This means confidential files and data are kept secure and can only be viewed by trusted people in specific roles.
Full audit trails, which log each interaction within the platform, can also be viewed by those with top-level access, providing full transparency regarding who has uploaded, viewed or edited specific files.
Password security
The majority of tools on the market require a username and password in order to login to the software. Basic passwords are, obviously, very easy to hack, and the consequences of a data breach, particularly to small-and-medium-sized enterprises, can be devastating.
To overcome such

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